Holbeach Parish Council - vacancy for a Temporary Acting Responsible Financial Officer (RFO)


Job Title: Temporary Acting Responsible Financial Officer (RFO)

Location: Holbeach Parish Council

Reporting to: Full Council

Contract Type: Temporary / Acting Appointment

Hours: To Be Discussed

Rate of Pay: To be Discussed


Role Purpose

The Temporary Acting Responsible Financial Officer (RFO) is responsible for the proper administration of the Parish Council’s financial affairs in accordance with statutory requirements, the Council’s Financial Regulations, and relevant governance guidance. The postholder will ensure accurate financial management, reporting, compliance, and transparency during the temporary appointment period.


Key Responsibilities

Financial Management

  • Maintain and manage the Council’s accounting records in accordance with proper practices.

  • Prepare and monitor the annual budget in liaison with the Council.

  • Produce regular financial reports for Full Council meetings.

  • Manage income and expenditure, ensuring all transactions are properly authorised and recorded.

  • Reconcile bank accounts regularly and report any discrepancies.

  • Prepare and submit VAT returns and reclaim VAT as appropriate.

  • Manage payroll (if applicable), including HMRC submissions and pension administration.

  • Ensure proper administration of grants, loans, and other funding streams.


Statutory and Governance Duties

  • Act in accordance with the Local Government Act 1972 and other relevant legislation.

  • Ensure compliance with the Accounts and Audit Regulations.

  • Prepare the Annual Governance and Accountability Return (AGAR) and supporting documentation.

  • Liaise with internal and external auditors and respond to audit queries.

  • Ensure appropriate financial risk management procedures are in place.


Payments and Procurement

  • Process payments in accordance with Council resolutions and Financial Regulations.

  • Prepare payment schedules for approval.

  • Maintain the asset register.

  • Ensure procurement processes follow Council policy and best practice.


Advisory Role

  • Advise Councillors on financial implications of proposals and decisions.

  • Support the Council in maintaining effective financial controls and procedures.

  • Provide guidance on financial regulations and governance requirements.


Person Specification

Essential:

  • Experience in financial administration, bookkeeping, or accountancy.

  • Knowledge of local government finance procedures (preferably at parish/town council level).

  • Understanding of financial regulations and audit requirements.

  • Strong attention to detail and accuracy.

  • Ability to produce clear financial reports.

  • Competent in accounting software and Microsoft Office (particularly Excel).

  • Ability to work independently and maintain confidentiality.

Desirable:

  • Experience as an RFO or in a similar public sector finance role.

  • Knowledge of AGAR preparation.

  • Understanding of local government legislation.

  • AAT qualification or equivalent financial qualification.


Additional Information

  • The role may require attendance at evening Council meetings.

  • The postholder will be required to work flexibly to meet statutory deadlines.

  • This is a temporary acting position to ensure continuity of financial management.

 

Please apply outlining your experience and including your CV to the Chairman, Cllr Adrian Haslett - Adrian.Haslett@holbeachpc.com